There are other benefits of a paperless office that go beyond boosting your green credentials, benefits that could have a very positive impact on your business.
Reducing the use of paper in the workplace is no new initiative. Cutting down on paper has been a goal for many companies for decades, reducing our consumption of natural resources, and doing what we can to protect our environment and the planet. However, while these goals are very worthy, there are other benefits of a paperless office that go beyond boosting your green credentials, benefits that could have a big impact on your efficiency, security, and more…
You’ll be way more organised
Papers can be lost, they can be misfiled, and they can even be destroyed. How much time do you spend looking for a document that you thought was on your desk? Or you realise you’ve left a file you need at home. When you go paperless, your files are electronic, accessible from anywhere, and easily searchable. In addition, all your documents can be easily backed up, so they’re not vulnerable to theft or fire.
Teamwork becomes simpler
If your team members work in different offices or work remotely, files can be sent between staff members simply when they’re electronic and not physical. If a staff member calls in sick you’re not left rummaging around in their desk for the paperwork you need, and if documents need to be signed, digital signatures can be acquired, without the need for the signee to physically visit the premises.
It’s a great cost-cutting measure
Cutting out the paperwork also cuts down on expenses. There are the tangible costs of paper and ink, filing cabinets, and the like, as well as the time spent filing paperwork and completing paperwork by hand, and locating misplaced files and documents.
Security and compliance are improved
Keeping physical copies of your client’s data or important financial information puts you in the difficult position of having to keep that information secure. There’s only so much security you can have in a standard office building. However, when that information is stored electronically, it is much simpler to secure. It’s easy to deploy an encrypted bank-level security system and ensure you’re complying with all the security regulations of your industry and the government regulations for data protection.
Go paperless the easy way
Moving over to paperless systems can seem rather daunting, especially when you’ve been using your current system for a long time. NetU Group can support your business in going paperless with the help of two award-winning solutions – Oracle NetSuite ERP and Salesforce. Oracle NetSuite is a powerful tool for the efficient handling of back-end finances, bringing automation to accounts payable, accounts receivable, streamlining processes and increasing cash flow. Salesforce is a powerful solution with many facets, not least of which is the secure management of digital signatures and e-forms.
NetU Group has successfully assisted a wealth of businesses in Cyprus, Greece and abroad in their digital transformation. If you’d like to be the next NetU success story then please do get in touch to discuss the way forward towards an environmentally friendly, paperless, and more productive future.